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Earlier this year I completed the Productivity Masterclass by Thomas Frank on Skillshare. I highly recommend the course if you’re interested in improving your productivity and time management skills. I’ve been using Frank’s system for almost 6 months and, as a result, it’s helped me easily manage my tasks more efficiently and cause less overwhelmed. The most useful suggestion has been learning a new task management system called Todoist. Here’s how I now manage my tasks …
HOW TODOIST HELPS ME MANAGE MY TASKS LIST
What the heck is Todoist? It’s your to-do list but in a better format that’s easier to manage (and did I mention it’s completely paperless? No more loose post-its!).
Todoist organizes my tasks list by project, date, priority (if you have PRO), tags, and more. These are conveniently organized in the left navigation bar on desktop app or hamburger menu on mobile. I love this because I can focus on a single project or look at my whole week in advance.
It’s incredibly easy to input tasks
One of my favorite features of Todoist is how easy it is to add tasks to projects, different days, and on the fly. You don’t have to go to specific sections, you just start writing and Todoist organizes it for you! No joke, it’s that simple.
You can create single tasks simply by writing it out and adding a day of the week (eg. “this Monday”) and submit it. If the task is recurring you simply add the word “every” in your task and Todoist knows to cycle it every week, month, or day depending on what you put (eg. “every Monday”).
The input Todoist uses to organize your calendar appears in red. Depending on how you schedule your tasks, your inputted text could be filed in your general inbox, a specific project, date, even time.
Todoist helps me build productive habits
With the ability to schedule recurring tasks and a simple input, Todoist makes it easy to build habits and avoid decision fatigue. While Post-it lists are great they aren’t as organized as Todoist. Tasks written on a piece of paper can sit on your list forever because there is no defined deadline. In that way, Todoist is closer to a calendar but not as strict. Tasks are more likely to get done because they can have a defined date or time. You are also less likely to forget with automated reminders.
For example, to maintain a habit of keeping a clean house I’ve added a few maintenance tasks to my weekly lists. Vacuuming is set on a recurring schedule to appear on my list every Saturday so I don’t forget. It saves me the hassle of trying to figure out what to do and, as a result, I’m more efficient.
IF I CAN MANAGE MY TASKS SO CAN YOU
Until discovering Thomas Frank’s productivity course I thought I had a good system. However, after getting used to Todoist I realized I wasn’t working as efficiently as I could. Now that I manage my tasks in the app, I make fewer decisions throughout the day which ultimately causes less stress in my life and less time wasted.
I currently use the premium version of the app but you don’t have to upgrade to get the benefits of using this task management system. If you would like to test Todoist to see if it vibes with you as well you can sign up here or learn more from their website.
Do you have another task management app that’s improved your productivity? Share it in the comments below!
Want more productivity tips? You might also like this post about how I break down my daily routine as a work from home entrepreneur.